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Staff Scheduling Software - effectively manage resource requests

The Atlantic Global OnDemand Staff Scheduling Software can easily be configured to provide your organisation with a disciplined resource request process.  For organisations where there is a distinct project planning function and a distinct resource management function, Atlantic Globals Staff Scheduling Software provides a simple but effective approach to implementing a resource request mechansim.  In this article we will focus on organisations that carry out task based planning and identify a simple process an organisation can implement to provide an efficient but effective resource request mechanism.

Staff Scheduling Software: Resource Request Top Tips

For any organisation looking to implement a resource request mechanism, it is essential that you clearly define the roles of the individuals involved.  With Atlantic Globals Staff Scheduling software we can easily use permissions and restrictions to ensure project planners, resource managers and individual resources are involved at the correct step in the resource request process:

 Step 1 -  the Atlantic Global OnDemand provides project managers with a simple and effective way of defining exactly the type and attributes of the resources they require to complete there project tasks.  Project Managers can easily assign roles and skills to tasks in our staff scheduling software to define exactly the type of resource they require and when.  At any stage the project manager has real time access to the status of his requests and can easily indentify any tasks that haven't been actioned or fully assigned.  To make this process even more disciplined, template project plans can be defined which include standardised tasks with skill and role requirements already attached.

 Step 2 - once a request has been made by the project manager it automatically appears on the Resource Managers "Requests" Dashboard.  The Resource Manager can drill into the request and automatically search for the resource with the appropriate skill set.  Should a suitable resource not be available the resource manager can notify the Project Manager of the next best resource or the next available resource.

 Step 3 - once allocated the resource is notified of their assignment via the staff scheduling software user dashboard.  Colour coding is used to distinguish between confirmed and provisional assignments and the user can easily drill down into the detail of each assignment.

 Step 4 - as assignments are carried out by the individual they can easily record time against each assignment and update the project manager of their % complete.  Through the Staff Scheduling Software project dashboard the project manager can carry out a full project review and reschedule any tasks as necessary.  Any conflicts raised or additional resource requirements produced as a result of the change in project plan are automatically flagged up on the resource managers dashboard.

 Step 5: In larger organisations where selecting and prioritising projects is the goal, Atlantic Global OnDemand includes a Demand and Supply mechanism, view our Resource Planning Software article for further information.

Atlantic Global OnDemand Staff Scheduling Software Benefits

By using Atlantic Globals Staff Scheduling Software to implement an automated resource request mechaism in your organisation, you can expect to achieve the following benefits:

 Project Managers are provided with a disciplined approach to project managent, whereby they are focused on managing the project and its performance rather than chasing and acquiring scarce resource.

 The Resource Managers Role is clear, they need to facilitate the resourcing of projects, communicate resource shortfalls and ensure project managers and executives have a clear understanding of the organisations capability

 Individuals have a clear view of what is expected of them and how they are contributing to project delivery.  They have direct feedback into the progress of the projects meaning they are providing critical data for project managers to make informed decisions on future project resourcing and timelines.