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Programme Management
Companies that want to improve project outcomes provide critical project information for executives or institute an analytical project decision process, are increasingly turning to the creation of a Programme Management Office (PMO) as the change agent. Regardless of the business function of the projects in question - from marketing to IT projects, from client services to R&D - Programme Management Offices are being created to assist better decisions, information and execution.
Both executives and managers need access to consistent and comparable information about all projects in their organisation and how they impact the business. However when project information and people are so widely distributed, the critical ability to check project status, resource capability and proactively identify problems can be next to non-existent.
The lack of a single real-time view typically results in the following:
- Project Failures - Projects are running late and are not delivering desired results
- Out of Control Costs - Redundant projects are occurring in different business lines and are costing the organisation more than estimated
- Insufficient Information - Management has little or no insight into what projects are being done, or how well they are being done
- No Decision Framework - Projects are undertaken with little or no analysis. Projects with a strong champion or determined evangelist drive other possible investments out of consideration
- Resource Bottlenecks - Key resources are chronically overscheduled and there is no clear method for project managers to get the right people for their projects
The focus of the Programme Management Office is to coordinate and communicate on all programmes and projects in the enterprise as well as to be the centre of excellence that supports managers in the implementation of the functions required to achieve successful project completion. However, it is a huge challenge to ensure that a dedicated Programme Management Office provides the necessary overview and coordination to deliver projects on time and on budget by managing and reporting on your schedules, risks, costs, quality, scope and resources across all projects.
Atlantic Global best practice Project Portfolio Management Software solution "Corporate Vision" enables organisations to:
- Speed up project mobilisation and delivery
- Minimise project bureaucracy, ensuring that control tools and processes are streamlined
- Provide a single point of contact for all project information
- Establish regular and accurate reporting to provide early warnings on project costs and delivery
- Use dashboards to enhance the roles of project and programme managers within the enterprise
- Provide a central point of control and communication for issues, risks and reporting across all projects
- Deliver increased resource utilisation across the organisation, matching project needs with specialised skills and availability
- Ensure critical projects are on time and within the budget by providing objective accountability and review at every stage, from initiation to closure
The ability to capture, roll-up and drill down data from the highest to the lowest level and present the contents in such a flexible manner, provides an invaluable tool for the strategic management of resources, investments, informed decision-making and the communication of organisational objectives to all stakeholders and executive sponsors.